Documents Authentication for use in China

Document Authentication


	Document Authentication for use in China
	Affidavit of Single Status \| PoA for Real Eastate Transaction

	Documents issued or prepared in US must be legalization by the Chinese Embassy or Chinese consulate in order to be used in China. China is not a member of Hague Convention, therefore Apostille is not acceptable. The documents must be authenticated by the Secretary of State Office first, then the Chinese Embassy or Chinese consulate will verify signature and seal from the Secretary of State Office) is true and valid. Depending on the state where the document is executed, authentication by the US Department of State may also be required.

	Type of documents can be authenticated include but not limited to:
	Affidavit of Single Status Power of attorney for real estate transaction No criminal record report Adoption application papers Certificate of good standing, financial statement Copies of documents, passport, invoice, etc Vital records such as birth/death certificates, marriage certificate Diplomas

	STEP 1 - Notarized by Local Notary Public
	Non-government issued document should first be notarized by a Notary Public.
	State issued document such as vital record, certificate of corporation, etc doesn't need to be notarized. You should obtain a certified copy, skip step 1.
	How to obtain a notarize copy of your document such as passport ?
	How to translate document in order to be authenticated such as marriage certificate?

	STEP 2 - Authenticated by the Secretary of State
	Every document should be authenticated separately by the Secretary of State. Once authenticated, the staple(s) must not be removed, or it will invalidate the document.
	When you submit the document to secretary of your state, please indicate the document will be used in China. The document should be authenticated. Apostille is not recognized in China. It should be Authentication instead of Apostille.
	Documents issued in some states must be further authenticated by the US Department of State (Federal level) after certification by your state's secretary office (local level). These states include Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, Wyoming and Washington DC.

	STEP 3 - Authentication Application Form
	Download and fill out "Authentication Application Form"

	STEP 4 - Business Filling Document
	If the document to be authenticated is for business purpose, a photocopy of the business filling or business evidence document is also required. Acceptable documents include: Certificate of Good Standing, Business Registration, Business License or Article of Incorporation, etc. Skip it, in case of personal document.

	STEP 5 - Select a Service The authentication fees vary depending on type of the documents and level of service
	Commercial Documents (Documents regarding property, finance or business such as: Business license, labor agreement, inheritance, property transfer, Power of Attorney for real estate/property purposes):
	Regular 5-7 days processing: US$125.00/per document Consular Fee: $40.00 + Processing Fee: $60.00 + Return shipping fee: $25.00
	Express 3-4 days processing: US$165.00/per document Consular Fee: $60.00 + Processing Fee: $80.00 + Return shipping fee: $25.00
	Express Plus 2-3 days processing: US$195.00/per document Consular Fee: $70.00 + Processing Fee: $100.00 + Return shipping fee: $25.00

	Civil Documents (Such as: Adoption, Birth/Death status, Kinship)
	Regular 5-7 business days processing: US$105.00/per document Consular Fee: $20.00 + Processing Fee: $60.00 + Return shipping fee: $25.00
	Express 3-4 business days processing: US$145.00/per document Consular Fee: $40.00 + Processing Fee: $80.00 + Return shipping fee: $25.00
	Express Plus 2-3 business days processing: US$175.00/per document Consular Fee: $50.00 + Processing Fee: $100.00 + Return shipping fee: $25.00

	Forms of Payment: Payment needs to be in forms of money order, cashiers check, bank check, certified check, company check or cash. Please make check or money order payable to VisaRite Service. Personal check or credit card payment is not accepted.

	STEP 6 - Complete Service Request Form
	Click here for Service Request Form

	STEP 7 - Send the Application Package to VisaRite Service
	Put all following items together in one package The original notarized and authenticated document, and a photo copy of each single page. You may fold page when making copies. Do not unstaple, or it will invalidate the document. One clearly and completely filled "Application Form for Authentication ". Copy of the passport or photo ID of the applicant. In cases of commercial authentication, a copy of the company’s license or proof of good standing of the company are required. Check or money order payable to VisaRite Service Inc to cover the total cost.

	Please send your application with all required items listed above by FedEx, UPS, DHL, Express Mail, register mail or other traceable courier service to: VISARITE SERVICES, INC. 325 W 38th Street Suite 1105 New York, NY 10018 Tel: (212) 600-8658

	Remarks
	The processing time is Consulate processing time and doesn't include the return shipping time. First day of receiving is not processing day. Above fee including the Consulate fee, VisaRite service fee, and return shipping fee by FedEx.

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Document Authentication for use in China