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How to fill out
Authentication Application Form for use in China

 
  Civil Document | Commercial Document  
     
How to fill out authentication application form for civil document  
  Section 1 Applicant (For Individual Use Only)  
 
  • Please complete this section
  • Type of ID can be passport (US or non-US) or driver license
  • Applicant must be over 18 years old. Please provide parent information, if document is for minor.
  • If applicant was born in China, must fill Chinese name in Chinese character
 
  Section 2 Applicant (For Company/Organizations Use Only)  
 
  • Please leave it blank, if it is civil document.
 
  Section 3 Content of Notarization/ Legalization  
 
  • Please list the name of documents need to be authenticated such as: Passport copy, marriage license, birth certificate, non-criminal record, power of attorney, and single status affidavit, etc.
 
  Section 4 Purpose of Notarization/ Legalization  
  Please explain the purpose these documents to be used in China. Most common purposes like: China work visa, marriage, sell/buy property, etc.  
  Section 5 Appendix and Copies of Notarization/ Legalization  
  Total number of documents need to be authenticated. On the left side, please list the total number of original documents, on the right side, list total numbers of copies of the original as supporting document, numbers on both sides must be the same.  
  One document means all pages stapled together by the secretary of the state. Do not remove staples or re-staple them by yourself, doing so will invalidity the document.  
  Section 6 Declaration of the Applicant/Agent  
  Please sign and date in this section.  
  Click for a sample completed China civil authentication application form.  
     
     
How to fill out authentication application form for commercial document  
  Section 1 Applicant (For Individual Use Only)  
 
  • Please leave it blank, if it is commercial document.
 
  Section 2 Applicant (For Company/Organizations Use Only)  
 
  • Name of company, address, and phone --please put down the information of the company whose document needs to be authenticated.  A photocopy of this company's business filling or business evidence document is also required.
  • Name of Agent: --Please fill legal representative’s information there. His/her ID copy is required. 
 
  Section 3 Content of Notarization/ Legalization  
 
  • Please list the name of documents need to be authenticated such as: Certificate of good standing, certificates of corporation, bank letter, etc.
 
  Section 4 Purpose of Notarization/ Legalization  
  Please explain the purpose these documents to be used in China. Most common purposes like: business registration, renew business license, doing business in China, lawsuit, etc.  
  Section 5 Appendix and Copies of Notarization/ Legalization  
  Total number of documents need to be authenticated. On the left side, please list the total number of original documents, on the right side, list total numbers of copies of the original as supporting document, numbers on both sides must be the same.  
  One document means all pages stapled together by the secretary of the state. Do not remove staples or re-staple them by yourself, doing so will invalidity the document.  
  Section 6 Declaration of the Applicant/Agent  
  Please sign and date in this section.  
  Click for a sample completed China commercial authentication application form.  
     
     
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