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How to Authenticate Diploma for use in China

Diploma Authentication for use in China

US diploma must be legalized by the Chinese Embassy or Chinese Consulate in order to be used in China. This process is called authentication. Here is the outline of three major steps for diploma authentication for use in China

1) Notarize as true copy or original

2) Secretary of State Authentication

3) Consulate Authentication

VisaRite is specialized in assisting you to obtain authentication from the Chinese Consulate and Embassy easily and quickly. In order for us to help you, you will need to have the documents authenticated by the relevant Secretary of State Office (or US Department of State) first. Pease read the detail instruction carefully and complete all the steps below before you mail your application over to us.

STEP 1 - Notarized by a Notary Public

The diploma should be notarized in the state where it is from. It is required to notarize the original or photocopy of the diploma with two statements: one declaration statement and one acknowledge statement.

Chinese Consulate routinely rejects diploma, if it only bears one statement. The notarized diploma should have both statements together. The declaration statement should be from either the holder or school registrar. The acknowledge statement should be from a notary. The two statements can be typed or written on the diploma or on a separate paper attached to the diploma.

The declaration statement can be something like this "I declare this (the attached) is (my true original diploma) or (a true, exact and unaltered photocopy of my diploma)". The statement should be signed in presence of the notary. The notary should add an acknowledge statement such as "Signed and sworn (or affirm) to before me this__________day of_______________, 20___." and complete with notary seal and signature. Click here for a sample notarized diploma by holder or sample notarized diploma by registrar.

Exceptions:

  1. Chinese Consulate in San Francisco (covering Alaska, Northern California, Nevada, Oregon, Washington): School registrar can only declare original (or certified copy, not photocopy of) diploma for authentication; Diploma holder can only declare photocopy of diploma. If the declaration statement is written from the school registrar, a copy of the school registrar's business card is required. If notary statement is attached on a separate paper, please make sure the notary also stamp the diploma with a notary seal.
  2. Chinese Embassy in DC (covering Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, Wyoming and Washington DC.) may refuse application, if notary commission expires in 6 months.

Please use letter size version diploma whenever possible, larger size version may need to be fold into regular size to be accepted.

FAQs FAQs: Q1: My diploma was issued in MA, right now I'm in FL, what can I do?

STEP 2 - Authenticated by the Secretary of State
  • The notarized diploma should be further authenticated by the Secretary of State by adding a cover statement with a designated big seal, signature and wording recognized by Chinese Consulate. Click here for state authentication sample.
  • Once authenticated, the staple(s) or rivet must not be removed, or it will invalidate the document.
  • When you submit it to secretary of your state, please indicate the document will be used in China. The document should be authenticated not Apostilled. Apostille is not recognized in China.
  • Diploma authenticated in some states must be further authenticated by the US Department of State. These states include Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, Wyoming and Washington DC.
  • Click here for state authentication office
STEP 3 - Authentication Application Form (G1)

Fill out and print "Authentication Application Form (G1)"

FAQs:
Q: What should I fill in "Appendix and Copies of Notarization/ Legalization" section?
A: It simply means how many set of documents you need for authentication. If you only have 1 document, simply type in "1". You will need to pay for each document that needs authentication.
How to fill out G1 form Click here to find out how to fill out the Authentication Application Form correctly.

STEP 4 - Photocopy of Applicant's ID

Photocopy of applicant's passport. Please make a clear photocopy of your passport. Do not shrink or enlarge the size. Use only letter size paper. Do not cut to smaller size.

STEP 5 - Select a Service The authentication fees vary depending on level of service

Remarks:

Forms of Payment:

STEP 6 - Complete Service Request Form

Click here for Service Request Form

STEP 7 - Send the Application Package to VisaRite Service
Put all following items together in one package
  • Chinese Consulate will keep a photocopy of your diploma and authentication certificate on file. Please make a photocopy of each single page including the notarized diploma, state authentication page. You may fold page when making copies. Do not unstaple. IMPORTANT! The staple can not be removed or it will invalidate the document.
  • One clearly and completely filled "Application Form for Authentication ".
  • Copy of the passport or photo ID of the applicant.
  • Check or money order payable to VisaRite Service to cover the total cost.
Please send your application with all required items listed above by FedEx, DHL, Express Mail, register mail or other traceable courier service to:

VisaRite Service Center
460 Van Emburgh Ave
Ridgewood, NJ 07450
Tel: (201) 445-7088

Remarks
  The processing time is Consulate processing time and doesn't include the return shipping time. First day of receiving is not processing day.