The letter (addressed to
the US Department of State) must state the following:
Name of passport
applicant
Country of travel
The purpose
and urgent nature of the trip
Specific date
of international travel departing with 14
days
The letter must
be on Company Letterhead
It must be signed
by an official other than yourself
Sample Letter
Date
New York Passport Agency
US Department of State
376 Hudson Street
New York, NY 10014
To Whom It May Concern:
This is to introduce our employee Mr. John Smith, who plans to travel to China shortly on business. Mr. Smith plans to depart for China on Tuesday, September 24, 2024 (Note: This date must be within 14 days from now.). We appreciate your kind assistance in getting his passport processed as soon as possible.
Yours sincerely
Name
Signature
It must be signed by an official other than yourself